Senior Public Records Analyst (UCLA) - posted 7/25/19

Senior Public Records Analyst (UCLA) - posted 7/25/19

Company Name: 
FT/PT Status: 
Full Time
Los Angeles
Salary Range: 
Job Summary: 

Working under the direction of the Information Practices (IP) Management, the Senior Public Records Analyst serves as a knowledge expert in the arena of public records, information practices, and third-party subpoenas.

The Senior Analyst:

  1. examines, analyzes, and processes public records and information practices requests, as well as subpoenas, within legal time constraints of the California Public Records Act (CPRA), Information Practices Acts (IPA), Freedom of Information Act (FOIA), California Labor Code, and related statutes and University of California (UC) policies;
  2. consults and confers with both internal and external agencies in the scope of responding to requests for public records, including Campus Counsel and high-ranking UCLA department heads, such as Vice Chancellors, Deans, and Directors, along with the UC Office of The President, among others;
  3. conducts research on related issues;
  4. assists with the development and delivery of training and outreach programs regarding public records, privacy issues, and case management.  
Requirements or Qualifications: 


  • Skill in analyzing information or procedures, defining problem or objective, formulating logical and objective conclusions, and recognizing alternatives and their implications.
  • Ability to research, locate and keep abreast of University policies and State or Federal regulations that affect information practices processes in order to interpret and apply to record requests.
  • Excellent writing skills to compose business correspondence, training materials and presentations using correct grammar and punctuation and using tone and format appropriate for the intended audience.
  • Excellent interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, supervisors, University employees, attorneys and the public.
  • Skill in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful to all.
  • Ability to maintain confidentiality of information and documents, utilizing judgment and discretion.
  • Skill in setting priorities that accurately reflects relative importance of job responsibilities.
  • Ability to perform despite frequent interruptions or distractions.
  • Demonstrated ability to work independently on a self-directed basis and follow through to completion within assigned areas of responsibility with little or no supervision.
  • Extensive experience in the use of current desktop technology including word processing, databases, spreadsheets, web browsers, e-mail, etc., and ability to quickly learn new technologies and software programs.
  • Ability to take data, information, and records from a variety of sources and compile into a single comprehensive package.
  • Demonstrated ability to understand complex systems and databases and how they interrelate; analytical ability to abstract relevant information from such systems.
  • Demonstrated ability to be detail-oriented and highly organized
  • Ability to give presentations to groups of people in a clear manner and with a pleasant, respectful attitude.

Preferred Qualifications:

  • JD or paralegal certificate from an American Bar Association (ABA) accredited program or two years of progressively higher level graduate education from an accredited educational institution leading to a degree that has demonstrated the knowledge, skills and abilities necessary to do the work of the position.
  • Knowledge of information practices policies and procedures, state and federal guidelines and privacy issues, e.g. California Public Records Act (CPRA), Freedom of Information Act (FOIA), and Information Practices Act (IPA).
  • Working knowledge of records management principles, policies, and best practices pertaining to public records.
Selection Criteria: 
Application Due Date: 
August 23 2019
Additional Information: 
Please apply using this link: