Legal Practice Assistant - posted 6/5/19

Legal Practice Assistant - posted 6/5/19

Company Name: 
Ogletree Deakins
FT/PT Status: 
Full Time
Salary Range: 
Job Summary: 

Our Portland, Maine office has an opportunity for an experienced Legal Practice Assistant to join the firm’s growing team. On a day-to-day basis, the Practice Assistant works under the direction of attorneys and paralegals to whom the practice assistant is assigned. Under limited supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned.

Essential Functions

  • Prepare and process correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Prepare documents for e-filing as required, including experience with Notice of Removals.
  • Review and process incoming and outgoing mail and faxes, receive and screen phone calls and messages, coordinate travel arrangements, prepare expense reports, schedule meetings, and prepare & submit time entries for assigned attorneys in a timely manner.
  • Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • The Practice Assistant will be responsible for a wider range of administrative assistance and may, on occasion:
  • Provide administrative support during complex client meetings;
  • Taking notes; ensuring smooth meeting transition; etc.
  • Assist with training & mentoring of new office staff
  • Oversee workflow coordination in larger offices
Application Process:
Selection Criteria: 
Application Due Date: 
July 04 2019
Additional Information: 
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. The firm has 850 lawyers located in 53 offices across the United States, Canada, Europe and Mexico. Ogletree Deakins has been named a “Law Firm of the Year” for eight consecutive years by U.S. News – Best Lawyers® “Best Law Firms”. In 2019, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law category. In addition to handling labor and employment law matters, the firm has thriving practices focused on business immigration, employee benefits, and workplace safety and health law. Ogletree Deakins represents a diverse range of clients, from small businesses to Fortune 50 companies.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.