Legal Administrative Assistant - posted 10/31/19

Legal Administrative Assistant - posted 10/31/19

Company Name: 
Fox Rothschild LLP
Location
West Palm Beach
FL
Salary Range: 
Job Summary: 

Provides a high level of comprehensive administrative/clerical support to a team of attorneys.  Maintains positive working relationships with clients, attorneys and support staff.  Adheres to strict confidentiality, timeliness and accuracy of all related work.

Primary Responsibilities

  • Transcribes, types and formats letters, memos, charts, tables, graphs and other documents.  Proofreads all documents for spelling, grammar, layout, content and context.  Responsible for the highest level of accuracy. 
  • Answers and screens telephone calls in a courteous and timely manner.  Organizes and prioritizes large volumes of information and calls; takes comprehensive messages and contacts appropriate parties for necessary information and response to issues. Greets clients and provides assistance when needed. 
  • Responsible for the proper creation, updating, maintenance and retrieval of related files. Opens and closes new matters, including conflicts submission; records and monitors court appearance dates.  Maintains accurate and up-to-date related databases.
  • Effectively schedules meetings, arranges for conference rooms and related logistics for meetings.  Meticulously maintains attorney calendars; plans and schedules conferences, teleconferences, depositions, and travel arrangements.
  • Will provide substantial administrative support with respect to client billing and accounting matters.  Will provide docket support for attorneys to ensure that all filing deadlines are timely satisfied. 
  • Monitors incoming and outgoing mail, e-mails and faxes.  Photocopies and faxes documents in a timely and accurate manner.

Additional Responsibilities

  • Other related duties, as assigned.
  • Qualifications (Experience, Knowledge, Skills and Abilities)

Education:

  • High School Diploma or equivalent required, or comparable work experience.

Experience:

  • Minimum of one to three years’ related experience at a law firm or legal department required. Intellectual Property experience a plus, but not required.

Knowledge, Skills & Abilities:

  • Proven proficiency using legal terminology and experience working in related practice area(s).
  • Excellent organizational skills and close attention to detail.
  • Experience with court/administrative related agency filings and meeting related deadlines.
  • High level of proficiency using a variety of office equipment, including personal computer, copier facsimile, telephone,dictation machine, etc.
  • Proven ability to work in a fast paced, high pressure environment.  Demonstrates initiative and ability to work independently.
  • Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.
  • Excellent verbal and written communication skills.  High level of interpersonal skills to handle sensitive and confidential situations.  Position continually requires demonstrated poise, tact and diplomacy.
  • Ability to utilize advanced features of Microsoft Office Suite 2010 (Word, Excel, Outlook), database and presentation software and ability to navigate government and other related websites.
  • Ability to effectively gather and summarize data for reports, find solutions to various administrative problems and prioritize work.
  • Keyboarding skills of 60 wpm or higher required.
  • Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills

This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties.  Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will.  Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation.  If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

 EEO m/f/vet/disabled/sexual orientation/gender identity

Application Process: 
Selection Criteria: 
Application Due Date: 
December 31 2019
Additional Information: 
Please apply through the following link: https://bit.ly/2NG9csr Email hr@foxrothschild.com for any questions.