Legal Assistant II - posted 5/30/19

Legal Assistant II - posted 5/30/19

Company Name: 
McNeal Professional Services
FT/PT Status: 
Full Time
Salary Range: 
Job Summary: 

We are looking to place a Legal Assistant II on a 3 year project in Augusta, GA with the Department of Justice.  Benefits are with United Healthcare along with 10 Federal Holidays, 10 Vacation Days and 401k plan. McNeal Professional Services, Inc. is a 17 year national Wireless Engineering and Staffing Services firm.  We offer a comprehensive benefits package to include medical, dental, vision, STD, LTD and Life Insurance.  Join our great team today!  
If interested and available, please reply to with an updated Word version of your resume and salary requirements.  Description:

  • Examines, prepares and processes a wide variety of technical legal documents which are characteristically voluminous and complex in format. Reviews incoming materials and determines the need for assembly and preparation of a variety of legal documents, e.g., motions, orders, answers, pleadings, subpoenas, etc. 
  • Obtains needed information from case files, law enforcement agencies, civil client agencies, or other sources, and submits completed legal documents to the appropriate AUSA for review and approval.
  • Prepares such legal actions as indictments, complaints, search warrants, judgments, applications, notices, affidavits, summonses, subpoenas. rules to show cause, proofs of claim, motions for summary judgment, dismissals, satisfactions of judgment, etc. 
  • Ensures legal documents are in conformance with rules governing style and format.
  • Provides assistance to AUSAs in preparing trial notebooks, assembling jury instructions, compiling witness and exhibit lists. Prepares discovery for plaintiffs and/or defendants in accordance with governing rules and regulations and with the approval of the assigned attorneys. 
  • Uses original and online legal resources to verify citations and statutory references contained in legal documents and to ensure citations are complete and consistent with source material.
  • Composes original letters not requiring legal interpretations, but which require a good working knowledge of legal and administrative procedures and terminology.
  • Produces a variety of written documents and materials utilizing a wide range of office software applications.
  • Provides automated litigation support to attorneys in trial preparation and courtroom presentations by utilizing various software applications and graphics hardware, e.g. scanners and plotters.
  • Receives telephone calls and visitors to the office. Furnishes requested information concerning pending and closed matters, functions and general procedures of the office. 
  • Advises caller or visitor to contact the appropriate federal, state or local agencies concerning matters outside the USAO purview and furnishes the needed address or telephone number when available.
  • Establishes and maintains a variety of files for Assistant U. S. Attorneys. 
  • Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence. Assemble exhibits, affidavits, and other legal documents from file material. Separates, screens, selects, assembles and organizes files and records material for disposition or transfer to records depositories in accordance with established procedures.
  • Maintains calendar of assigned active cases. Tracks filing, hearing and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases and informs the AUSA of pending dates and deadlines. 
  • Maintains calendars as necessary for all AUSAs directly supported, including scheduled appointments, interviews, conferences, etc.
  • Performs docketing duties in an automated case management system such as opening, updating and closing cases and searching the database for required information.
  • Reviews bills and invoices and submits same to budget office for payment. 
  • Receives and distributes incoming mail, including service of process. Maintains miscellaneous numerical/alpha files so that correspondence checks can be made for unfamiliar material received. 
  • Checks mail and forwards to appropriate section and 
  • Arranges travel by preparing itinerary, securing transportation and hotel reservations, and preparing travel authorizations and vouchers in automated travel system.prepares total of checks received and annotates accordingly
  • Safeguards checks.
  • Prepares travel authorizations and vouchers for various staff members. Arranges travel by preparing itinerary, securing transportation, and hotel reservations.
  • Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.9., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text.
  • Reviews and analyzes Financial Litigation Unit cases and works closely with AUSA in providing technical legal assistance support, including but not limited to: preparation of legal documents, reviewing claims and supporting documentation, determining adequacy of claims, initiating contacts with debtors, etc.
  • Provides litigation assistance to attorneys by transcribing and/or correcting transcripts of audio recordings, bates stamping and copying documents, and producing and/or duplicating CDs and DVDs. Utilizes various software applications and graphics hardware such as scanners, binding machines, and duplicators. Prepares documents, charts, and visual materials for use in court proceedings. Prepares legal pleadings and documents in support of litigation or prosecution, and files same in the electronic filing system for the U. S. District Court.
  • Performs accurate data entry into the LIONS or CaseView or CDCS databases and enters data in prescribed format for subsequent processing. Reviews error messages and makes corrections

High school Diploma or GED equivalent is required, associate's or undergraduate degree is preferred.

  • Good communication skills
  • Provide word processing and data entry/retrieval
  • Ability to review and analyze data and information from multiple sources
  • Ability to establish case/project files 
  • Ability to enter and retrieve data from databases
  • Ability to prepare and format management reports
  • Ability to manipulate, transfer, compute and print information 
  • Ability to prepare and correct reports and correspondence using word processing software
  • Schedule appointments
  • Answer inquiries regarding case-related information as maintained in the database
  • Answer inquiries regarding case-related status
  • Obtain additional information from other agencies/organizations 
  • Maintain internal status information on the disposition of designated information, files, and assets 
  • Assure information is accurate and perform analytical computations necessary to process data
  • Provide administrative information and assistance concerning case or file to other agencies or organizations
Application Process: 
Submit resume
Selection Criteria: 
Phone Screen then In-Person interview with DOJ
Application Due Date: 
June 03 2019
Additional Information: