Legal/Administrative Assistant - posted 7/1/19

Legal/Administrative Assistant - posted 7/1/19

Company Name: 
Hawks Quindel
FT/PT Status: 
Full Time
Location
Madison
WI
Salary Range: 
$15 / hour
Job Summary: 

Purpose
The Legal / Administrative Assistant provides support to attorneys and paralegals. This position also provides intake and reception backup and assistance as needed.
 
Duties
Reception

  • Welcome in-person visitors and escort them to the proper conference room or attorney office
  • Relay caller names and context to the call transferee
  • Forward voicemails and faxes throughout the day to the appropriate recipient
  • Take client payments
  • Maintain tidiness of lobby, conference rooms, and other common areas throughout the day, especially following meetings
  • Retrieval and delivery of mail and court or agency filings
  • Other administrative assistance and law firm projects, as requested. 

Intake

  • Collecting relevant data from potential new clients about their case in an efficient manner
  • Scheduling new client and attorney meetings
  • Organizing, saving and relaying documentation related to potential new clients’ cases
  • Continually updating any changes to intake procedures and recommending efficient workflows
  • Legal Assistance
  • Requesting and ensuring the receipt of medical and other records related to client matters.
  • Sorting insurance files
  • Scanning and saving documents
  • Document drafting and proofreading of letters, appeals and editing briefs 
  • Court filing
  • Records requests and follow-up
  • Scheduling appointments
  • Calendaring and maintaining attention to deadlines
  • Communicating with clients, agencies, insurance companies and courts
  • Mail processing and scanning
  • Creating medical record summaries
  • Managing attorney’s client list and notes regarding case status
  • Preparing assigned attorneys for meetings and deadlines
  • Assisting with special projects
Requirements or Qualifications: 
  • Prefer fluency in Spanish and English;
  • Bachelor’s degree or working towards a Bachelor’s degree is required;
  • Ability to work in a fast paced environment;
  • Maintain professional and courteous manner with those internal and external to HQ;
  • Possess excellent organizational skills, ability to multi-task and independent problem-solving skills; 
  • Demonstrate proficient and accurate word processing skills;
  • Exhibit proficient knowledge of Microsoft Office;
  • Lift up to 30 pounds; and
  • Answer multi-line telephone
Application Process: 
See https://www.hq-law.com/contact/madison-careers/
Selection Criteria: 
Additional Information: 
We offer a great benefits package including fully paid health insurance with no deductible life, short and long term disability insurance, profit sharing, vacation, sick and paid family leave, transportation stipend, and summer Fridays