IP and Billing Specialist - posted 8/27/19

IP and Billing Specialist - posted 8/27/19

Company Name: 
Holland & Hart
FT/PT Status: 
Full Time
Salary Range: 
Job Summary: 

Holland & Hart is seeking a hybrid Intellectual Property and Billing Specialist to support their dynamic, growing electronics-focused patent practice in Boulder, CO. We represent some of the largest and most innovative technology companies in the world, and have a unique, collaborative environment focused on excellence, teamwork, and work/life balance. We offer excellent salaries, outstanding benefits, and an energizing, professional work environment. 

  • Performing monthly billing tasks
  • Preparing, printing and distributing prebills.
  • Processing final bills requiring advanced billing functions including flat fee billing, client level billing, and split billing.  Obtaining write-off approvals as needed.
  • Preparing e-files for transmission by the Billing Supervisor.
  • Reporting to the Billing Supervisor the status of assigned bills.
  • Processing various time, disbursement, billing and accounts receivable reports for attorneys, staff and clients.  Assisting the Billing Supervisor with account reconciliations and other research projects.
  • Reviewing screening memos for billing guidelines, billing rates, client and contact information and verifies all data is correctly entered in the client database.
  • Researching client credits and preparing check requests with proper documentation for the Client Accounts Manager’s approval.
  • Assisting in month end closing duties.
  • Performing back-up duties for other Financial Services staff as needed, including, but not limited to, accounts receivable, disbursement entry, and file imports.
  • Supporting our patent attorneys in docket and practice management
  • Performing tasks associated with the preparation and prosecution of patent applications:
  • Manage and perform range of duties related to an internal electronic file system
  • Generate templates for patent applications, and responses to various Office Actions (including but not limited to: a Filing Receipt, Notice to File Missing Parts, Response to Office Action, Notice of Publication, Notice of Allowance, Issue Notification; and Letters Patent) as they relate to correspondence/filing with USPTO, PCT, and foreign associates
  • Prepare additional templates for various legal documents (Declaration, Powers of Attorney, Assignments)
  • Review formalities of filed patent documents to ensure proper form, including Filing Receipts, Declarations, Recordings, Information Disclosure Statements, allowed patents ready to issue, etc.)
  • Perform electronic filings at the USPTO
  • Managing new client intake and opening of matters
  • Performing other functions as assigned
Requirements or Qualifications: 

No paralegal, patent prosecution, or billing experience is necessary.  We are considering all career-focused, interested candidates who are able to demonstrate that he/she:

  • Has exceptional attention to detail and proofreading skills.
  • Is motivated to excel with a positive, team-oriented attitude.
  • Has a strong work ethic and prefers to keep busy.
  • Is able to quickly learn and comprehend complex concepts and processes.
  • Has superior oral and written communication skills.
  • Thinks critically to understand how each task fits into the broader workflow.
  • Always seeks to maximize the efficient use of technology available and strives to make tasks easier and more efficient.
  • Is proficient in the Microsoft Office suite of products (Outlook, Word, Excel, and PowerPoint are requirements, Visio is a plus).
  • Wants to be part of, and would thrive in, a dynamic, professional, growing patent practice.
Application Process: 
Qualified applicants are invited to submit a resume and cover letter to: mhstoeckel@hollandhart.com
Selection Criteria: 
Additional Information: