Deputy City Clerk - posted 11/19/19

Deputy City Clerk - posted 11/19/19

Company Name: 
City of Hermosa Beach
FT/PT Status: 
Full Time
Location
Hermosa Beach
CA
Salary Range: 
$65,748 to $79,920 annually
Job Summary: 

The Deputy City Clerk plays a lead role in administering the day-to-day operation of the City Clerk’s Office. Duties of this position include: 

  • Attend evening City Council meetings to take and transcribe minutes;
  • Provide information interpreting and explaining City records, ordinances, laws and procedures;
  • Compose and prepare correspondence and records;
  • Receive claims and lawsuits served on the City; 
  • Processes contracts, including monitoring of insurance policies;
  • Revise and maintain City Code of Ordinances; 
  • Research files to provide information to city staff, officials, and the public;
  • Assist in preparation for and conduct of elections; 
  • Maintain a file on all Council actions, ordinances, resolutions, contracts, agreements, encroachments, lien deeds and easements;
  • Supervise publications of legal notices and ordinances and administers contract with newspaper;
  • Maintain files and distribute various codes and forms for reports required under the Fair Political Practices Act.
  • The hired staff member will work Monday through Thursday 7 a.m. to 6 p.m. 
Requirements or Qualifications: 
  • Any combination of education and experience equivalent to graduation from high school. Associates Degree in Public Administration or a related field is desirable. Certified Municipal Clerk is preferred.  Must be able to qualify as a Notary Public and must be bondable.
  • Three years of increasingly responsible experience performing complex administrative support duties in a municipal government setting, two of which must have been in a City Clerk’s Office providing professional administrative support. Experience must also include frequent contact with the public.
  • Knowledge of: operational characteristics, services, and activities of the functions, programs, and operations of a City Clerk’s Office; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases;; principles of business letter writing and report preparation; customer service and public relations methods and techniques; principles and procedures of record keeping and filing; methods and techniques of proper phone etiquette; English usage, spelling, grammar, and punctuation
  • Ability perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of the City Clerk’s Office with only occasional instruction or assistance; type or enter data at a speed necessary for successful job performance; plan, lay out and supervise office procedures and filing and record systems; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; review work for accuracy and completeness; learn and interpret rules, regulations, laws an processes; make decisions in procedural matters; work effectively with the public and function in situations requiring tact, diplomacy and discretion; understand and carry out oral and written directions; write effectively; perform shorthand or speed writing is highly desirable; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working relationships with those contacted in the course of work.
Application Process: 
Please see our website for details: https://bit.ly/37cLQmW
Selection Criteria: 
Application Due Date: 
December 12 2019
Additional Information: