Contracts Administrator - posted 9/9/19

Contracts Administrator - posted 9/9/19

Company Name: 
SAGE Publishing
FT/PT Status: 
Full Time
Location
Thousand Oaks
CA
Salary Range: 
Job Summary: 

The Contracts Administrator is primarily responsible for providing contract support for SAGE’s U.S. books publishing program. Such support includes assistance with contract review and drafting; preparing basic contracts using provided templates; creating new templates and revising templates as needed; answering contract related questions and requests for assistance; and assisting with special projects upon request. The Contracts Administrator also develops and delivers contract trainings to internal teams and updates the company database(s) with contract and rights data. 

The essential job functions include, but are not limited to, the following:

  • Reviewing and drafting contract provisions in support of the U.S. books publishing program, including but not limited to author, editor, contractor, and licensing agreements, in consultation with the Associate Director;
  • Providing guidance and advice to key internal clients on contract issues;
  • Drafting, sending, and tracking contributing author agreements for edited works, ensuring all signed agreements are received prior to publication;
  • Developing appropriate training resources and materials, and conducting training sessions for internal teams on contract concepts and processes;
  • Updating the contracts database to reflect agreement terms and rights data, author contact data, and an archive copy of contract documents;
  • Maintaining and updating department contract templates, and creating and modifying templates for new products and services as needed;
  • Maintaining and updating Books Contracts Team process documentation on company intranet to reflect current practices;
  • Cross-training with other members of the Books Contracts Team on key functions and responsibilities to assist during staff absences;
  • Serving as a department liaison with the IT department for issues impacting the contracts database, including submitting requested enhancements, attending stakeholder meetings, and preparing training and process documents; and
  • Handling other duties, special projects, and responsibilities as assigned.

Qualifications and education include, but are not limited to, the following:

  • Bachelor degree required;
  • Paralegal certificate preferred;
  • A minimum of two years experience with drafting contract terms required;
  • Experience in publishing or related field preferred;
  • Experience with DocuSign and contracts databases preferred; and
  • Proficiency with computer programs, including: MS Word, Excel, Access, mail-merge functionality, database navigation and entry, internet navigation, and research.

Additional skills include, but are not limited to the following:

  • Work consistently and efficiently with excellent attention to detail;
  • Highly organized and a proficient multi-tasker;
  • Excellent ability to problem solve
  • Ability to think through processes and offer solutions for optimum efficiency and effectiveness;
  • Ability to work independently and proactively to complete duties with minimal supervision;
  • Ability to reason effectively and to anticipate downstream effects of processes and actions on others in the company;
  • Excellent interpersonal skills, with a professional and collegial demeanor;
  • Effective written and oral communication;
  • Ability to meet deadlines and work professionally under pressure; and
  • Ability to maintain confidentiality and appropriate sensitivity as needed.

PHYSICAL DEMANDS

Physical demands include, but are not limited to, the following:

  • Operation of standard office equipment, including laptop and back office computers, phone, printer, and copiers;
  • Ability to work at workstation for extended periods of time;
  • Hearing, listening and speaking in person, on the phone, via video conference;
  • Extended working under fluorescent lights; and
  • Ability to ignore ambient noise, and carry on conversations with internal customers in a busy office environment.

COMPANY ACKNOWLEDGEMENT
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed within this position description are representative of the education, skills, experience and qualifications required.  Incumbents in this position must maintain absolute confidentiality with company information at all times.  Reasonable accommodations may be made to enable a qualified individual with a disability to more readily perform the essential functions.
Management reserves the right to change, rescind, add or delete the functions and/or responsibilities of this position at any time, with or without notice.   
    

Requirements or Qualifications: 

Qualifications and education include, but are not limited to, the following:

  • Bachelor degree required;
  • Paralegal certificate preferred;
  • A minimum of two years experience with drafting contract terms required;
  • Experience in publishing or related field preferred;
  • Experience with DocuSign and contracts databases preferred; and
  • Proficiency with computer programs, including: MS Word, Excel, Access, mail-merge functionality, database navigation and entry, internet navigation, and research.
Application Process: 
http://www.sagepublications.com/careers
Selection Criteria: 
Additional Information: