Corporate Legal Assistant-Americas
Group General Counsel-Americas
Business Need / Purpose of Role:
Responsible for assisting Group General Counsel – Americas in the administration and coordination of the legal, contract and regulatory compliance for all North and South America Weir Group businesses. Additionally, the position will research law, investigate facts, and prepare and maintain legal documents such as contracts, corporate governance, initial and amended articles of incorporation, and other legal agreements for review, approval and use by Group lawyers.
Objectives & Measurement:
Key Responsibilities and Specific Accountabilities:
Including but not limited to:
- Prepare and review commercial agreements, including recommending changes that may improve existing forms, speed turnaround and/or facilitate negotiation in the future.
- Manage commercial agreements, including renewal options, amendments and expirations.
- Maintain contract, corporate governance and other regulatory compliance files, including organizing and index each file and developing and updating contract tracking spreadsheets or database.
- Prepare and maintain minute books to assist in the preparation of minutes and resolutions for all Group companies in US, Canada, Mexico and South America.
- Coordinate contract compliance by Group companies, and suppliers, vendors, customers and others.
- Prepare and maintain corporate privacy, information security, conflict of interest and other policies in coordination with various departments.
- Assist in the management of compliance with contractual provisions.
- Setting up and maintaining filing systems for legal documents.
- Assist with the management of litigation, interactions with regulatory and legislative authorities, and outside counsel, including coordinating document production and preparing correspondence.
- Assist in the preparation and administration of the budget for all legal expenditures and activities.
- Perform legal and other research as needed.
This position has no direct reports.
Job Knowledge / Education and Qualifications
The details described here are representative of those that are encountered by or must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor's degree with two to five years related experience and/or training; or equivalent combination of education and experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
The incumbent should have knowledge of the following software:
Spreadsheet, Word Processing.
CERTIFICATES, LICENSES, REGISTRATIONS, SPECIAL SKILLS:
Legal Assistant or Paralegal Certification preferred: (NALA, NFPA, etc)
The employee must occasionally lift and/or move up to 15 pounds.
Moderate (examples: business office with computers, printers, light traffic)
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
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